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Understanding Your HCS Paycheck (Full-Time Employee Only)
Understanding Your HCS Paycheck (Full-Time Employee Only)
Your regular gross pay is designed to be the same each payday.
At the beginning of the fiscal year, your expected annual earnings for the school year are calculated based on the days and hours you are scheduled to work. That amount is then divided evenly among your scheduled pay dates (HCS Pay Scales and Work Schedules):
10-month employees: 20 pay dates
11-month employees: 22 pay dates
12-month employees: 24 pay dates
If you have elected to participate in the Year-Round Pay Program, you will have 24 pay dates.
The number of days or weeks between pay dates does not change your regular gross pay. For example, even if there are two weeks between some pay dates and three weeks between others, your regular gross pay remains the same because your expected earnings have already been divided evenly across your pay dates.
When can your gross pay change?
When can your gross pay change?
Your pay may be adjusted if:
You work fewer than your scheduled hours during a workweek and do not use appropriate available leave (such as sick, personal, or vacation leave) to cover the difference. In this case, the unworked time will be treated as Leave Without Pay (LWOP); or
You work additional hours (e.g., extra earnings, overtime) during a workweek.
Because of payroll processing timelines, an adjustment may appear on a later paycheck rather than the paycheck immediately following the week in which additional or fewer hours were worked.
The simplest way to remember it:
Your regular paycheck is not based on the number of days or weeks since your last paycheck. Your expected earnings for the fiscal year are divided evenly among your scheduled paychecks.
Gross Pay Calculator (Note: you must make a copy of the file)
HCS_Annualized_GrossPay_Estimator_
If you need to update your Federal (Form W-4) or State tax withholding information, you can submit changes electronically through the HCS Employee Self-Service Portal.
Virginia Retirement System
Your paycheck reflects contributions to the Virginia Retirement System(VRS). As a public school employee, you automatically participate in VRS to help you save for your future. Participation is not optional. State law requires 5% of your gross pay to go toward your future monthly retirement benefit. Your specific benefit structure and plan rules depend on whether you are enrolled in Plan 1, Plan 2, or the Hybrid Retirement Plan. Enrollment is based on when you first started working in a VRS-covered position.
Main Portal: varetire.org — The primary homepage for members to access benefit guides, plan details, and system announcements.
myVRS Member Account: myvrs.varetire.org — The self-service portal where employees can view their personal account balances, update beneficiaries, and run retirement estimate calculations.
Education & Webinars: varetire.org/members/education — Live virtual seminars, recorded webinars, and interactive modules covering plan basics, retirement readiness, and financial wellness.
Benefit Deductions
Hampton City Schools offers eligible employees a range of pre-tax and post-tax benefit options. Benefit premiums are calculated on a 10-month basis (September through June), and the total monthly premium for each selected plan is divided evenly across your scheduled paydays during these months.
Please note that changes to your benefits elections can only be made under specific conditions: upon initial hire, during an annual open enrollment period, or when experiencing a qualifying life event (such as marriage, birth, or a change in employment status).
Pay Stub Access
Pay Stub Access
Employees can access and view pay stubs through the HCS Employee Self-Service Portal. For assistance with logging in, please contact the IT Help Desk.
Questions
If you have questions concerning your gross pay and tax withholdings, please contact your Payroll Specialist or call 757-727-2330. Questions can also be submitted using the Payroll Questions Google Form.
If you have questions concerning benefit deductions, You can reach the benefits team at hcs-benefits@hampton.k12.va.us or (757) 825-4662.
You can also reach out to your benefits representative with questions. Your benefits contact is determined by the first letter of your last name.
A - K, Sharmaine Alexander-Riggins, 757-727-2106 or sriggins@hampton.k12.va.us
L - Z, Sally Seidnitzer, 757-727-2107 or sseidnitzer@hampton.k12.va.us
Understanding Your HCS Paycheck Schedules.pdfPages from Understanding Your HCS Paycheck Schedules 2.pdfPage updated
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