Contact Email: hcs-accountspayable@hampton.k12.va.us

Policies and Guidelines

• School Board Policy DJ Purchasing

• School Board Policy DJA Purchasing Authority

• Hampton Code of Ordinances - Article XIV - Procurement Office

• Procurement Process and Checklists

• Sole Source Process

• HCS Non-Travel Meal Regulations

• HCS Non-Travel Mileage Guidelines

• HCS Non-Travel Employee Reimbursement Guidelines

Munis How To Guides

• How to Enter a Requisition

• How to Enter a Change Order

• How to Enter an Invoice

• How to Correct a Rejected Invoice

• How to Correct the Cash Account on an Invoice

• How to Submit Payments on Purchase Orders/Invoices

• How to Attach Documents

• How to Approve Requisitions, Change Orders and Invoices

• Subscription Approval Process 

Training Presentations

• HCS Procurement Presentation

• Software/Service Contract Presentation

• Year-End Close Out: Managing Payments in Two Fiscal Years

• Munis 101

• Contract Presentation June 2024

• Munis 101 - New Administrators 

Forms

• Credit Card Request Form

• Food Purchase Pre-Approval Form

• HCS Department Sole Source Justification Form

• Mileage Reimbursement Form

• Vendor Contract Request Form

• Criminal Background Certification Form

Resources

• MUNIS Entry Cheat Sheet

• SBSD SWAM Search Tool

• Postage Check Instructions

• Software/Services Flowchart

• Munis Object Code Descriptions

• IRS Mileage Rate

• Year-End Closeout Calendar

• Amazon Business Account Link

• Vendor Status Check